Document Management

To manage information we use electronic document management (EDM) and information management systems (IMS).

Enterprise Content Management (ECM) is characterised by the combination of tools for electronic document management  (EDM) and content management system  (CMS). ECM will increase the effectiveness of your organisation . It offers employees a practical and effective solution to create, find and use all information. Regardless of the structure and content of the document.

For electronic document management we offer solutions with proven track records, such as Alfresco, Nuxeo, eZpublish and Jahia. With these tool you can manage the entire cycle of a document, user profiles, categorization of documents, access control etc.. We offer a full range of services from consulting to training of end users.

Provide a competitive advantage for your business

ECM is a set of two families of tools:

• Software for content  management (CMS) is to manage production and publishing content structured, mostly websites or intranets. 
• Software  for electronic document management  (EDM), to enable capturing, storing, organising, searching and consultation of documents containing information that is not necessarily structured.

The benefit of an ECM solution for your organisation is that you have a single tool  to manage global information:

• The detailed management of workflow  and versioning  to control each phase of the content/document lifecycle - production, validation, dissemination, archiving or destruction – all according your business processes (BPM).
• The management of roles and identities , the coordination and overview of the creation and use of information, improving the security and increase the flexibility of your organization.
• The manual or automatic categorisation  of data, manage access to information for different documents, and facilitate archiving and retrieval based on metadata.
• The ECM solution can also be used for collaborative work  within virtual spaces, or to facilitate a mechanism for knowledge management  (KM).

Use the best open source tools

Among the many tools tested and implemented by Smile include three examples:

• Alfresco,  founded in 2005 by John Newton, co-founder of Documentum and John Powell, a former executive of Business Objects, is a leading document management tool and also has very powerful content management.
• Nuxeo  with its new "Enterprise Platform", written in J2EE, with excellent coverage functional.
• eZpublish , created in 1999 by eZSystems in Norway, provides advanced features of document management. Widely used and it integrates easily with other applications and adapts to most complex content management.